Construction Application for Payment Solution Product Details

Construction Application for Payment Solution (CAPS) works with QuickBooks® to provide a complete soution for General Contractors, Sub-contractors, Builders, and Developers; to help you create Percentage of Completion contract billings on actual AIA G-702 & G-703 documents or similar plain paper forms, without time-consuming data entry. 

QuickBooks holds basic information about your customers and the jobs you are working on, Estimates (Scheduled Values), and Progress Invoices (current Accounts Receivable and Work Completed this period) information.  It can also track Retainage Payable and/or Retainage Receivable.  Construction Application for Payment Solution holds additional project information, architect information, retainage methods, percentage of completion calculations, and accounting for stored materials in linked records.  Information in both programs is then merged together to generate the following final billings and documents - without time-consuming duplicate data entry.

• Print on original AIA G-702 Contractor Application for Payment and G-703 Continuation Sheet.
• Print on original AIA G-702 CMa Construction Managers and Advisors edition and G-703 Continuation Sheet.
• Print on original AIA G-706 Contractor's Affidavit of Payment of Debts and Claims.
• Print on original AIA G-706A Contractor's Affidavit of Release of Liens.
• Print on original AIA G-707 Consent of Surety to Final Payment.
• Print on original AIA G-707A Consent of Surety to Reduction in or Partial Release of Retainage.
• Print a plain paper version of the Standard G-702/703 documents (Owner/Contractor/Architect).
• Print a plain paper Subcontractor/GC/Architect version of the G-702/G-703 documents.
• Print a plain paper Subcontractor/GC/Engineer versioon of the G-702/G-703 documents.
• Print a plain paper Invoice format with a Continuation Sheet.
• Print a plain paper Statement format with a Continuation Sheet.
• Print a plain paper version of the G-702/702CMa documents.
• Print a plain paper alternate version of the G-702/703 which includes Purchase Order and Job numbers.
• Print a plain paper Retainage Requisition with or without a Continuation Sheet.
• Print a Negative/Credit Application for Payment and Continuation Sheet on either original AIA documents or plain paper.
• Print a Billing Sheet to help with next month's billing.
• Round lines 4-8 on the G-702 to the nearest dollar.
• Set "Defaults" for retainage methods and forms to print.
• Ability to adjust Line 7 of the G-702 in prior periods.
• Add Subtotals, Page Totals, Running Totals, or Page Breaks after line items of your choice, on the Continuation Sheet.
• Save completed Applications in a folder of your choice, in Excel format, after previewing or printing.

Using the built-in Contract Document Manager, you can generate the following customizable plain paper contract documents (which are digitally signed) or design your own specialized documents.

• Conditional Waiver and Release Upon Progress Payment
• Notarized Withdrawal of Mechanic's Lien
• Notarized Release of Mechanic's Lien
• Notarized Contractor's Affidavit of Release of Liens
• Release of Stop Notice or Notice to Withhold
• Sub-Contractor and Material Supplier's Final Waiver of Lien
• Warranty Statement
• Unconditional Waiver and Release Upon Progress Payment
• Notarized Lien Waiver and Release
• Notarized Sub-Contractor and Material supplier's Final Waiver of Lien
• Design Agreement with Preliminary, Construction, and Engineering Fees
• Design Agreement with No Fees
• Design Agreement with Total Fees
• Labor Release
• Request for Information
• Out of Stock Material Certification
• Supplier Conditional Waiver and Release Upon Final Payment
• Supplier Unconditional Waiver
• General Contractor and Subcontractor
• Standard Form of Agreement Between Contractor and Subcontractor
• Standard Form of Agreement Between Owner and Contractor
• Subcontract Change Order
• Invitation to Bid
• Confirmation of Instructions
• Contract Document Submittal Register
• Cash Expense Reimbursement
• Weekly Mileage Log
• Design your own specialized documents quickly and easily
• Save the completed Contract documents to a folder of your choice after printing.
• Free 30-day trial available upon request.

Pricing begins at $195.00 for a company license via electronic download.  Click here for detailed pricing information.

In order to successfully use CAPS:

• You must utilize the built-in Estimating and Progress Invoicing capabilities of QuickBooks or
• You may import Estimates that are created in an Estimating Software that maintains a QuickBooks interface and create Progress Invoices from the imported estimate.
• Add Project information to the "Ship To" Address Block of the QuickBooks Job Record.
• Edit the QuickBooks Job & Estimates Preference and make sure that the option for "Don't print items that have zero amount" is not checked.
• There may be NO subtotal lines within your Estimate.
• You cannot issue QuickBooks Credit Memos and expect CAPS to recognize them as Negative Change Orders.

Complete instructions are provided in the manual you will receive with your purchase, as well as, in the Program Help file.  Simply follow the  Quick Start Guide that is part of the manual.

If you haven't yet viewed the on-line demonstration, which provides an overview of how Construction Application for Payment Solution interfaces with QuickBooks, and is suitable for training, please go to our Demonstration page.

To view commonly asked questions; please go to our FAQ page, for other documentation , please visit the Construction Application for Payment Solution Training, Support, & Resource Center.

AIA Billing Quick Links:

AIA Billing "Home" | Product Details | Demonstration | User Comments | System Requirements | Frequent Questions | What is AIA Billing? | Support & Training Area